Set Up Your Organization and Invite Staff
Create a LeagueFlow organization, open its workspace, and invite an Admin or Staff member.
Beginner / 15 minutes / 3 min read
This tutorial creates the workspace that owns your leagues, venues, members, sponsors, branding, and plan access. It then sends one organization invitation.
Prerequisites
- You can sign in to LeagueFlow.
- You know the organization name and basic contact or branding details you want to use.
- You know whether the invited person should be an
AdminorStaffmember. - You have the email address the person will use for LeagueFlow.
Open organization creation
From the organizations area, select Create organization. The New organization screen lets you choose the organization identity, branding, and plan.
New organization
The signed-in app page for creating another organization workspace.
Create an organization workspace.
Set the organization identity, branding, and plan. Community Access creates the workspace immediately; paid plans continue through hosted checkout first.
Complete the organization details
Enter the organization name and any optional profile or branding details you already have. Review the plan choice before continuing.
Community Access creates an eligible free organization immediately. A paid organization is created only after backend-confirmed hosted checkout success.
Organization details
The form collects the workspace name, default timezone, colors, logo, and a live preview.
Start with the organization name
Organization name
Default timezone for new leagues
Suggested from this device. Each league can choose a different official timezone.
Branding colors
Primary
#0F3D91Secondary
#F97316Surface
#F8FAFCOrganization logo
JPEG, PNG, or WebP up to 5 MB.
Preview
Metro City Basketball Association
Ready for leagues, teams, schedules, and staff access.
Choose plan
Community Access creates now. Paid plans continue through hosted checkout.
Organization details
Choose plan
Paid plans open hosted checkout and create the organization after payment is confirmed.
1 free organization per owner
Community Access
Free
1 active league
10 teams per league
5 staff members
Per organization subscription
Pro
PHP 299/month
3 active leagues
20 teams per league
20 staff members
Per organization subscription
Pro Plus
PHP 599/month
10 active leagues
30 teams per league
Priority support
Prepaid duration
Create the workspace
Submit the form. LeagueFlow creates your Owner membership and opens the organization workspace when creation is complete.
Workspace created
Community Access creates the organization immediately.
Organization workspace
Metro City Basketball Association
Leagues
Create the first league for this organization.
Sponsors
Manage sponsor profiles and reusable package templates.
Venues
Organization venues available for scheduling.
Members
Invite an admin or staff member by email.
Subscription
Community Access is active for this organization.
Open Members
In the organization workspace, open Members. Only the organization Owner can create or revoke organization invitations.
Members
People with access to this organization and their current roles.
Current members
Owner Demo
owner@example.test
Admin Demo
admin@example.test
Scorer Demo
scorer@example.test
Choose the invitation role
Enter the invitee's email. Choose Admin for someone who needs broad management access, or Staff for operational work within the Staff permission boundary.
Select Send invite.
Send invitation
Owners invite admins or staff by email from the Members card.
Send invitation
Invite an admin or staff member by email. They can then accept or decline it from inside the app or from the invitation link.
Role
Ask the invitee to review the invitation
The invitee signs in with the invited email and accepts or declines the invitation. Membership is created only after acceptance.
Review organization invitation
Invitees explicitly accept or decline with the invited email.
Join organization
Metro City Basketball Association
Invited email: coach@example.test
Expires Mar 17, 2026
Sent by Owner Demo
Only the invited email can accept. Membership is created after explicit acceptance.
Confirm membership
Return to Members. Use the invitation filters to check pending or accepted invitations, and confirm the accepted person appears in the current member list.
Invitations
Filter invitations and revoke pending invites when needed.
Invitations
coach@example.test
Staff invited Mar 10, 2026
admin@example.test
Admin invited Mar 8, 2026 - Joined Mar 9, 2026
Expected result: you own an organization workspace and the invited person can join with the selected Admin or Staff role after accepting.
If something blocks the workflow
- If Community Access is unavailable, check whether you already own an active free organization.
- If a paid checkout is pending, wait for backend confirmation instead of starting another organization.
- If
Send inviteis unavailable, confirm you are the organization Owner and management access is active. - If the invitation email is wrong, revoke the pending invitation and send a new one.