Invite Organization Members
Invite admins or staff to help manage an organization.
2 min read
Organization invitations let an Owner add trusted people to an organization workspace. Use them when another person needs broad organization access, such as helping with leagues, venues, sponsors, members, or day-to-day setup.
What is implemented now
Current organization roles are Owner, Admin, and Staff.
- Owners can create, list, and revoke organization invitations.
- Owners can update or remove non-owner members.
- Invitation state includes pending, accepted, declined, expired, and revoked.
- Invitation links are tokenized and expire after the configured invitation lifetime.
- Matching existing users can see pending invitations in the app and accept or decline them there.
Invite a member
Open the organization workspace
Open the organization that should own the membership. The member tools are in the Members section of the organization workspace.
Review current members
Check Current members before sending a new invitation. This helps you avoid inviting someone who already has access.
Members
People with access to this organization and their current roles.
Current members
Owner Demo
owner@example.test
Admin Demo
admin@example.test
Scorer Demo
scorer@example.test
Send the invitation
In Send invitation, enter the invitee email, choose Staff or Admin, and select Send invite.
Staff is the safer default when the person only needs operational help. Use Admin only when the person should help manage broader organization setup.
Send invitation
Owners invite admins or staff by email from the Members card.
Send invitation
Invite an admin or staff member by email. They can then accept or decline it from inside the app or from the invitation link.
Role
Track the invitation
Use the pending, accepted, and all filters in Invitations to review invitation state. Pending invitations can be revoked if you sent the invite to the wrong person or no longer want them to join.
Invitations
Filter invitations and revoke pending invites when needed.
Invitations
coach@example.test
Staff invited Mar 10, 2026
admin@example.test
Admin invited Mar 8, 2026 - Joined Mar 9, 2026
How invitees join
The invitee opens the tokenized link, signs in or registers with the invited email address, and reviews the invitation.
If the invitation is pending and the signed-in email matches, the invitee can choose Accept invitation or Decline invitation. Accepting creates the membership only when it does not already exist.
Review organization invitation
Invitees explicitly accept or decline with the invited email.
Join organization
Metro City Basketball Association
Invited email: coach@example.test
Expires Mar 17, 2026
Sent by Owner Demo
Only the invited email can accept. Membership is created after explicit acceptance.
Related guides
Need more help?
Signed-in LeagueFlow users can send a help request, bug report, or feature request from the support workspace.